Assistant Manager, Company Secretary

Job Description

Purpose of Role:
The Company Secretary (abbreviation Co-Sec) is an Officer of the company and advisor to the Board.
 

Accountabilities

• Ensure the company remains compliant with legislation outlined in Companies Act 1965 at all times.
• Including acting as the official liaison party for your company to communicate, preparation and submission of Statutory Returns with the Suruhanjaya Syarikat Malaysia (SSM)
• Ensure documents accurately reflect business and commercial concerns and are consistent with legal obligations.
• Proactively monitors for changes in relevant laws and regulations and caters for those changes accordingly.
• Ensure that any change in the company’s statutory information should be duly completed in the relevant prescribed forms and lodged with the registrar of Companies within the required period of time.
• Advise the board of directors of the relevant dates for holding the company’s annual general meeting. Preparation of Boards and Members’ Resolutions and attending meetings and gives general advice on matters relating to company secretarial matters as and when required.
• Acts as a link between shareholders and the company whereby any important announcements should be officially communicated.
• The Secretary will also send out notices (circular resolutions) and liaise with shareholders regarding any shareholder meetings and the Annual General Meeting (AGM) or Extraordinary General Meeting (EGM), if the company chooses to hold one.
• Filing annual returns and timely submission of the company’s annual return and full accounts by the statutory deadline.
• Work as part of a team and with both internal and external stakeholders from diverse cultural backgrounds.
• Work largely independently but collaboratively within a virtual team to provide cross-support and guidance and needed.
• Dimensions Supports the day to day challenges across the AirAsia Berhad value chain and all classes of business.
• May be asked to support setting up other entities with agreement of the direct reporting manager.

Special Challenges

• Fast paced, virtual, and diversified business that requires the successful candidate to possess: excellent interpersonal and collaboration skills who is flexible, willing to learn, and to take on new challenges multitasking ability but able to work independently and under pressure with good time management diverse and inclusive mindset who is able to work with different cultures, skill levels and different ways of working
• Experience and Qualifications required Professional qualification with strong academic background and minimum 8 years post-qualification experience for a medium to large international corporation.
• Fluent written and spoken English
• Ability to understand and take account of business drivers and needs
• Ability to develop and sustain relationships with clients at all levels and in a range of cultures.