Coordinator, BLA and A&R Admin - Masterworks

About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing and independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

SONY MUSIC MASTERWORKS is a multi-faceted worldwide entertainment business specializing in recorded music and live events.

On the music side, SONY MUSIC MASTERWORKS is comprised of the label imprints Masterworks, Sony Classical, Milan Records, XXIM Records, and Masterworks Broadway which collectively, specialize in instrumental music (classical, neo-classical and classical crossover), soundtracks (film & television, video games, anime) and Broadway cast albums.  

MASTERWORKS LIVE! is comprised of fourteen innovative live event businesses, which as a collective conceives, builds, presents and promotes original and IP-based events and experiences in Music, Theater, TV, Film, Gaming, Anime, Sports Entertainment and more.  The division encompasses Backyard Cinema Black Ink Presents, Black Sky Creative, Culture Creative, GEA Live, The Luna Entertainment Group, MAC Global, Proactiv Entertainment, RG Live, RoadCo Entertainment, Roast Productions, Seaview Productions, Senbla, Ltd. and Terrapin Station Entertainment.

Sony Music Masterworks is seeking a Coordinator to provide essential administrative support to business and legal affairs and A&R administration for both recorded music and live. The position is based in Sony Music’s NYC headquarters, but the role is global in scope, requiring frequent contact with our colleagues in Los Angeles, the UK, Europe, Australia and Japan. This position offers a tremendous opportunity to learn, contribute and grow within a team-oriented environment.

The Coordinator, BLA & A&R Admin reports to the Senior Director of Business & Legal Affairs and the A&R Administration Department of Masterworks. This position will liaise with the various departments within the worldwide Sony Music Masterworks Division and Accounts Payable, Accounts Receivable, Inter-Company Accounting, Release Planning, Royalties, Label Artists, their management, and recording studios.

We’re looking for candidates with a passion for the entertainment business as a whole, but with particular interest in music, live events and technology.  Meticulous organizational skills and the ability to pay close attention to detail are a must.  Candidates must also have the proven ability to manage a variety of tasks in a fast-paced environment, excellent oral and written communication skills, and the ability to work both autonomously and collaboratively across departments in a proactive and professional manner.

What you'll do:

• Manage the core administrative needs of the Business and Legal Affairs department. This will include:
• Circulating contracts internally and externally for execution.
• Creating and maintaining workflows within Adobe Sign for purposes of securing deal memo approvals.
• Mailing hard copies of notices when required.
• Ensuring fully executed contracts and any other important documents or correspondence are submitted to the records department and uploaded to the CARMA database.
• Generating updates, reports, spreadsheets and presentations for key internal stakeholders and external partners as directed.                          
• Communicate with A&R, Business & Legal Affairs, Finance, Marketing, Royalties, JV Accounting, to properly administer artist contracts, licenses, and various other legal documents, including:
• Administering A&R-related budgets and reviewing artist agreements to assess and enforce contractual obligations with respect to recording.
• Assisting with creation of royalty accounts.
• Liaising with release planning to ensure proper sub-project code setups.
• Helping with union obligations for any relevant release.
• Booking studio and travel for Artist Services.
• Assist with ad hoc reports needed internally or externally.
• Communicate with artist attorneys and managers about contractual issues, vendors, proper payments, and tax information.
• Assist in day-to-day operations such as:
• Administration of recording projects.
• Tracking projects to ensure proper payment and budgeting.
• Creation of recording and marketing budgets, including distinguishing between recoupable and non-recoupable costs for accurate statement rendering.
• Issuing purchase orders.
• Facilitating prompt invoice payment.
• Reconciling BTA "ghost" card.
• Setting up vendors in the Sony system, along with any relevant artist portal access.
• Work with live businesses.
• Create budgets and pay expenses.
• Assist with customer and vendor onboarding.
• Prepare billing requests and wire transfers.

Who you are:

• Bachelor’s degree or equivalent experience is required.
• 1+ years of prior entertainment industry experience (including internships and extracurricular activities) highly encouraged, particularly in the areas of business and legal affairs, marketing, communications or business administration.
• Highly organized, analytical, detail-oriented with exceptional follow-up skills, capable of managing multiple priorities in a fast-paced, multi-priority global environment.
• Excellent written and oral communication skills.
• Skilled in Microsoft Office (Word, Excel, Outlook, and especially PowerPoint) and Adobe Sign.
• Proficiency in Adobe Creative Cloud (Photoshop, Premiere, Illustrator, inDesign) or equivalent supremely helpful, including light video and photo editing.
• Active engagement in music, theater, film, television, videogames, anime and general pop culture a plus.
• Must be able to accept changes readily, both in job responsibilities as well as in the work environment
• Ability to multitask, solve problems and prioritize across multiple time zones.
• Excellent time management skills.
• Professional, confident, positive and calm demeanor.
• A team player, who is both ambitious and able to take initiative and see projects through independently
• Able to communicate effectively with internal staff, artists/creatives, managers/agents, and external contacts.

What we give you:

• You join an inclusive, collaborative and global community where you have the opportunity to channel your passion every day  
• A modern office environment designed to foster productivity, creativity, and teamwork empowering you to bring your best 
• An attractive and comprehensive benefits package including medical, dental, vision, life & disability coverage, and 401K + employer matching 
• Voluntary benefits like company-paid identity theft protection and resources for pets, mental health and meditation resources, industry-leading fertility coverage, fully paid leave for childbirth or bonding, fully paid leave for caregivers, programs for loved ones with developmental disabilities and neurodiversity, subsidized back-up child and elder care, and reimbursement for adoption, surrogacy, tuition, and student loans 
• Investment in your professional growth and development enabling you to thrive in our vibrant community.  
• The space to accelerate progress, positively disrupt, and create what happens next  
• Time off for a winter recess

Sony Music is committed to providing equal employment opportunity for all persons regardless of age, disability, national origin, race, color, religion, sex, sexual orientation, gender, gender identity or expression, pregnancy, veteran or military status, marital and civil partnership/union status, alienage or citizenship status, creed, genetic information or any other status protected by applicable federal, state, or local law.