Executive Assistant

Harbor is a PE-backed, global professional services firm of ~1,000 strategists, technologists, and operational specialists. We partner with leading law firms, corporations, and law departments to deliver high-impact strategy, legal technology, operations, and intelligence solutions. As we continue to scale globally, we are seeking a highly capable, proactive, and commercially minded professional to serve as an Executive Assistant.  

This role is ideal for someone who thrives in a fast-paced, high-growth environment and is equally comfortable owning operational execution and acting as a trusted strategic partner to executives. The scope is broad, the exposure is significant, and the impact is meaningful.  This is not a purely administrative role. It requires judgment, discretion, commercial awareness, and the ability to anticipate needs in a dynamic environment.  

This is first and foremost a senior executive support role. Success requires exceptional execution of the fundamentals—calendar, travel, meeting preparation, communication, and follow-through—combined with the judgment and business awareness to act as a proactive partner to the executives supported. This is a remote position, but we require someone located in Eastern Standard Time (EST) or Mountain Standard Time (MST) in the United States (to provide the necessary coverage).  

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Key Responsibilities:  

Executive Support:   

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and often competing priorities across multiple executives 
• Proactively manage competing priorities across multiple executives, exercising sound judgment regarding urgency, sequencing, and trade-offs. 
• Maintain a holistic view of executives' commitments and priorities, identifying conflicts and ensuring critical matters receive appropriate attention. 
• Manage complex calendars and scheduling across multiple executives, geographies, and time zones. 
• Coordinate domestic and international travel, including complex itineraries and last-minute changes. 
• Ensure supported executives are fully prepared for internal and external meetings, proactively coordinating agendas, materials, context, logistics, and follow-up. 
• Manage expense reporting and administrative documentation  
• Draft correspondence and internal communications  

Strategic Partnership:  

• Act as a trusted partner to executives, anticipating priorities and proactively managing competing demands  
• Strong executive presence and judgment, with the ability to represent senior leaders professionally with clients, Board members, investors, and internal stakeholders 
• Support planning and tracking of key initiatives and business objectives  
• Help prepare leaders for meetings and client engagements  
• Maintain visibility into strategic priorities and ensure follow-through on action items  
• Serve as a discreet and highly confidential gatekeeper  

Cross-Functional Coordination:  

• Interface with senior stakeholders across the UK, US, and global teams  
• Help drive operational alignment between leadership and execution teams  
• Support special projects and transformation initiatives as required  

Experience & Qualifications:  

• Experience in professional services, consulting, legal, financial services, or another complex client-service environment or high-growth environment  
• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives. 
• Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities.  
• Experience simultaneously supporting multiple senior executives strongly preferred.  
• Experience in a PE-backed, global, or rapidly scaling organization is advantageous.  
• Proven ability to operate independently with sound judgment and limited day-to-day direction.  
• Demonstrated discretion handling highly confidential and sensitive information.  
• Strong executive presence and ability to interact credibly with senior internal and external stakeholders. 

Skills & Attributes:  

• Demonstrated ability to anticipate executive needs, identify issues before they become problems, and independently determine appropriate next steps. 
• Highly organized with exceptional attention to detail  
• Strategic thinker with strong execution capability  
• Excellent written and verbal communication skills  
• Strong interpersonal skills and executive presence  
• Calm under pressure and able to manage competing priorities  
• Comfortable operating independently while partnering cross-functionally  

Desirable:  

• Experience in a PE-backed or scaling organization  
• Experience supporting board-level or C-suite executives  

Requirements:  

• Standard working hours: 8:30am – 5:30pm EST (flexibility required to support senior leadership as needed).  
• Proficient in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams)  
• Experience in a similar office administration, facilities, operations, or executive support role