Personal Assistant to the Principal

Job Description:

ONNI Group is hiring a Personal Assistant to the Principal in Vancouver, BC

This is a rare, high-trust role at the center of one of North America's most dynamic privately-owned companies — right hand to the Principal, with full ownership of the calendar, the files, and the details that keep everything moving.

For over half a century, we’ve been building communities for people to live, work, and play — spanning real estate development and construction, commercial property ownership and management, hospitality, and a growing presence in venture capital and technology. Our expertise reaches across major North American cities including Los Angeles, Seattle, Chicago, Phoenix, Toronto, and Vancouver. To date, we’ve developed, built, and now own or manage well over 50 million square feet of residential, office, retail, and industrial space — including more than 15,000 homes and 11,200 rental apartments — with another 28 million square feet underway across our markets. Employing thousands of people across North America, Onni continues to diversify beyond our real estate roots, including through Grey Owl, our technology company delivering managed IT, AI-driven security, and smart building solutions to commercial properties across North America.

In 2009, Onni entered the hospitality space with Level Hotels & Furnished Suites, and our portfolio has since grown to various hotels in Vancouver, Chicago, and Seattle, with plans to add and grow more. We’ve also expanded into dining, with restaurant concepts including Capo & The Spritz and Solette in Vancouver and Chicago, Fora in Chicago’s Fulton Market, and Dialtone, our coffee-by-day, wine-by-night concept.

Perks & Benefits:

Onni operates a full-time, work-from-the-office culture — vibrant, dynamic, and fun, with an open floor plan built on our belief in the strength of in-person interaction and collaboration. Employees also enjoy three days a month of work-from-home flexibility, along with an exciting calendar of employee events throughout the year — including quarterly team-building events, Pemberton trips, summer boating days, sports day, an annual holiday party, watch parties for major sporting events like FIFA and the Olympics, and other seasonal celebrations throughout the year, plus early office closures before statutory holidays and weekends, along with regular office events like food trucks and local favorites, and the following perks and benefits::

• Competitive pay and a comprehensive benefits package.
• Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.
• Annual education allowance.
• Generous referral program.
• Fun and collaborative company culture with lots of team-building events.
• Local discounts at restaurants, clothing stores, personal training, and more.
• Free access to a fully equipped gym.
• Friends and Family rates for hospitality brands.

What You Will Do

We're looking for a sharp, discreet, and highly organized Executive & Personal Assistant to support the Principal and family across both business and personal life. This role is heavily personal-assistant focused — the two most important parts of the job are calendar management and travel planning, with the rest of the role centered on family, household, and personal support.

Calendar Management & Travel Planning (most important)

• Own the Principal's extremely busy, constantly changing calendar end to end — book, move, and cancel meetings and appointments, resolve conflicts, and keep business, family, travel, and personal calendars in sync.
• Plan and book all international and domestic travel for the Principal and family, including flights, hotels, ground transportation, and detailed itineraries.

Family and Personal Support

• Communicate directly with family on scheduling, and coordinate school, sports, appointments, and personal errands.
• Handle school and personal administration, including arranging health, dental, and personal appointments and referrals.
• Communicate with bankers, doctors, lawyers, and advisors on the family's behalf, and support family financial and personal paperwork.
• Obtain wet and electronic signatures on personal, family, and household documents, frequently on short notice.
• Maintain personal inventories, manage gift lists, errands, and pick-ups.

Properties and Household

• Coordinate maintenance, repairs, and improvements at residences and recreational properties — get quotes, schedule contractors, and oversee work through completion.
• Plan seasonal property work such as winterization, deep cleaning, and routine upkeep.
• Oversee security, alarm, camera, smart-home, and access systems, and maintain home inventories and warranties.
• Coordinate with property managers on inspections, walk-throughs, deliveries, and installations.

Vehicles

• Schedule and oversee vehicle servicing, repairs, cleaning, and seasonal needs, and manage insurance and driver updates.

Team Leadership & Special Projects

• Provide direction to household staff and vendors, ensuring clear instructions and expectations.
• Research ad hoc events, items, and experiences, and run special projects from start to finish.
• Use AI tools and modern technology to work smarter — faster research, cleaner organization, better follow-through.

What You Will Bring

• A proven track record managing a complex, high-volume calendar and coordinating international travel for a senior executive, principal, or family — these are the heart of the role.
• Exceptional organizational skills, with a natural instinct for keeping documents, files, and information in order and easy to access.
• Genuine comfort and enthusiasm supporting personal, family, and household needs, not just business/executive tasks.
• A proactive, self-starting mindset — someone who solves problems before being asked and thinks outside the box.
• Comfort using AI tools and technology to work more efficiently.
• Outstanding discretion and judgment handling confidential personal and family matters.
• Prior experience supporting a principal, family office, or household across personal and family needs is an asset.
• A valid driver's license is required.

We thank all applicants for their interest; however, only those selected for an interview will be contacted. No phone calls please.

Salary Range:

$80,000 - $110,000

About The Company:

Onni

For over half a century, Onni has been building communities for people to live, work, and play. Our success reflects our commitment to our employees and partners, and our dedication to quality construction, innovation, sustainability, and customer satisfaction. Our expertise expands across North America, with offices in Vancouver, Toronto, Los Angeles, Seattle, Phoenix, and Chicago.

AI Use:

This role may involve the use of artificial intelligence (AI) tools to support research, analysis, content development, design, reporting, or operational efficiency. Employees are expected to use AI responsibly and in compliance with company policies, data privacy requirements, confidentiality obligations, and applicable laws.

All AI-generated or AI-assisted outputs must be reviewed for accuracy, quality, and appropriateness before use. Employees are also expected to disclose when AI tools have been used in the creation of work and must not present AI-generated content as solely their own original work.

How To Apply:

Please apply through the link on the job posting and attach your resume and any other required documents.

We thank all applicants for your interest in the Onni Group. Note that only those applicants under consideration will be contacted.