Manager, Company Secretary

Our Company 

As a part of Brookfield’s $416B credit platform, Oaktree is a premier credit manager emphasizing an opportunistic, value-oriented, and risk-controlled approach to investing across credit, equity, and real estate.  

Oaktree is committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture. 

Oaktree is wholly owned by Brookfield, a leading global investment firm with more than $1 trillion in assets under management. Brookfield owns and operates high-quality businesses and real assets that provide essential services and form the backbone of the global economy. It invests on behalf of institutions and individuals around the world across infrastructure, renewable power and transition, private equity, real estate, and credit.  

 For additional information, please visit Oaktree’s website at http://www.oaktreecapital.com/ 

 Responsibilities 

 Responsibilities include: 

• Providing quality and timely administrative support to the Luxembourg CoSec team;
• Assisting with the incorporation of new Luxembourg companies;
• Assisting with the approval and filing of financial statements for the Luxembourg SPVs;
• Filing documents electronically and creating and maintaining e-files;
• Saving and sorting transactional documentation;
• Collecting signatures on NDAs and other standard documents;
• Assisting with the organization and preparation of quarterly board meetings;
• Preparing and filing changes with the Luxembourg Business Registers, including the Trade and Companies Register (RCS) and the Register of Beneficial Owners (RBE);
• Creating and updating structure charts in liaison with the relevant parties;
• Maintaining and developing databases for the Luxembourg legal team and preparing various reports;
• Organizing internal and external meetings or appointments; and
• Assisting with ad hoc secretarial / administrative tasks and other projects as necessary;

Qualifications 

• 4-5 years’ experience in a corporate secretarial or administrative function (basic knowledge of Luxembourg corporate law and governance is an asset);
• Experience managing a high volume of requests, with an exceptional focus on prioritizing tasks and meeting deadlines;
• Strong organizational skills and good knowledge of the Microsoft Office suite;
• Prior experience with company secretarial tools (e.g., Diligent) or AI tools (e.g., Claude, ChatGPT) would be a plus. 

Education 

• Bachelor’s degree mandatory, with a Company Secretary (CS) qualification being highly desirable.

Equal Opportunity Employment Policy 

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources. 

Equal Opportunity Employment Policy

Oaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.

For positions based in Los Angeles

For those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.