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Reporting to the Director of Production, the Production Business Administrator manages the day-to-day business administration tasks of the Production Department for Media Arts Ventures (MAV). The Production Business Administrator will be responsible for both recurring and project-specific tasks including managing weekly Production staff payroll, onboarding, and processing hiring paperwork for prospective intermittent stagehand candidates. They are also responsible for managing calendars, developing processes for tracking data and venue usage statistics and generating reports supporting all MAV departments. In addition, the Production Business Administrator collaborates with the MAV Production Management team to assist with day-to-day operations and ensure the administrative work in the department is managed effectively.
ESSENTIAL JOB DUTIES
- Expert user of ABI, the OA event management software, tracking labor hours and rates and responsible for timely and accurate payments to personnel, including full time staff, student employees and over 200 intermittent workers.
- Maintain ABI employee records for Production Staff and generate reports for payroll and labor-related costs, as needed.
- Manage critical departmental calendars across platforms including Google, EMS, and ABI.
- Manage the hiring and onboarding process in Workday and ABI for prospective intermittent stagehands and student employees in collaboration with Emerson Human Resources.
- Work in coordination with the OA Production Events Department on internal event estimates and settlements.
- Create and maintain reporting systems for use by the Office of the Arts General Management and Business Offices that capture statistical data on events and venue usage.
- Capture and use data and statistics to help streamline OA Production processes.
- Create and maintain budget tracking systems for use by the OA Production department to ensure accurate reporting of expenses relating to productions, general maintenance costs, and capital equipment.
- Assist the OA Production Events Department in the management of ZenDesk space reservation software.
- Assist the OA Production Department Heads in the creation of a weekly full-time production staff schedule updates and distribution. Be responsible for distribution of the schedule and communicate updates.
- Manage and track CBORD Tap Card Access for OA Production full time, intermittent, and student staff.
- Schedule, attend, and take notes in OA Production departmental meetings.
- Schedule and coordinate piano tuning and maintenance work across all Office of the Arts venues.
- Other duties as assigned.
QUALIFICATIONS – Qualifications are deemed required or preferred and represent what is needed to effectively perform job.
- Bachelor’s Degree OR Associates Degree with equivalent experience required
- 2-4 years of relevant administrative, payroll processing and employee management system experience required
- Experience with institutional hiring practices and employee management software such as Workday required.
- Experience with payroll reconciliation and employee timekeeping software such as ABI required
- Experience with academic theater facility management preferred
- Experience with theatrical producing strongly preferred.
- Familiarity with business accounting and institutional procurement practices preferred.
KNOWLEDGE, SKILLS, AND ABILITIES – May be representative, but not all-inclusive, of those knowledge, skills, and abilities commonly associated with the job.
- Strong Organizational Skills and ability to multitask, prioritize, and manage stressful situations
- Strong Interpersonal and Communication Skills, including good listening skills
- Strong Computing Skills including experience with the Google Suite and Microsoft Office
- Particular emphasis is placed on Spreadsheet development and optimization
- Ability to handle confidential matters in a highly professional and service-oriented manner.
- Highly resourceful team-player, with the ability to also be extremely effective independently; strong ability to execute work broadly with a diversity, equity, and inclusion lens.
PHYSICAL ABILITIES – Activities commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Intellectual and mental concentration and the need to concentrate, intellectually, for extended periods of time
- Requires the constant coordination of mental and visual attention
- Requires the ability to sit for long periods of time
WORK ENVIRONMENT – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job.
IN-OFFICE EXPECTATIONS
This position requires an in-person presence on the Boston Campus during the work week.
Compensation: $22.85 - $27.40 hourly, commensurate with experience.
Grade of Position: 23-05NE
Employment Category: Regular
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Scheduled Weekly Hours: 40.00
Division of Office of the Arts
In addition to a competitive salary, Emerson College is committed to the health and well-being of our employees and family members. We offer a generous benefits package to regular staff scheduled to work 20+ hours per week.
Emerson Employment Categories influence work schedules, benefits eligibility, and time off policies. Benefits include outstanding health plans with limited out-of-pocket expenses, dental plans, generous time-off programs, and a 403(b) retirement benefit with a 9% employer contribution once eligible. Additional benefits, such as life and disability coverage and commuter offerings, are available.
Please refer to our benefits website for a full list of benefits and eligibility requirements.
