Recruiting Coordinator

About The Role:

For many candidates, you’ll be their first real experience of Atomic Machines. As our Recruiting Coordinator, you’ll make every step of the interview process feel seamless, from the first scheduling email to the moment a candidate walks through our doors.

This is a high-visibility role for a driven, ambitious self-starter ready to grow alongside our team. Equally focused on candidates and internal stakeholders, you’ll orchestrate interviews, candidate travel, and team logistics across our Emeryville and Santa Clara offices with meticulous attention to detail, anticipating needs, resolving issues before they surface, and closing every loop.

It’s a hands-on, in-office role at a fast-moving company, where priorities shift quickly, and you’ll often juggle many moving parts at once. Working daily in Greenhouse, Google Workspace, and AI tools like Claude, you’ll be trusted to own your work end to end.

What You'll Do:

• Interview coordination. Schedule interviews across teams, offices, and time zones accurately and thoughtfully, including onsite, virtual, and multi-stage loops.
• Candidate experience. Serve as a primary point of contact for candidates, managing communication, travel, and onsite logistics so every interaction reflects the quality of our team.
• Recruiter and hiring manager partnership. Work closely with recruiters, hiring managers, and interview panels to keep processes moving and handle last-minute changes with urgency and judgment.
• Ownership and initiative. Take on new projects as we scale, from improving scheduling workflows to helping new interviewers get up to speed.
• Recruiting operations. Maintain accurate data and documentation in Greenhouse, keep interview plans current, and help improve how our recruiting process runs.
• Events and logistics. Coordinate team events, offsites, and recruiting activities as needed.

What You'll Need:

• At least 1 year of recruiting coordination experience, ideally in a startup or high-growth environment.
• Mastery of Google Workspace, especially Calendar, Docs, and Sheets.
• Exceptional attention to detail and organization, with a track record of reliable, accurate work.
• A growth mindset.
• Excellent written and verbal communication skills and sound judgment.
• Comfort working independently and collaboratively across teams.
• Comfort using AI tools to work faster and smarter.
• Experience with Greenhouse or another applicant tracking system.
• Bachelor's degree required.

Preferred:

• Experience coordinating technical or engineering interviews.